The rules of using CohortLedger, written in plain English. By using the service you agree to these terms.
Effective January 22, 2026
These Terms of Service form a binding agreement between you (the operator of a microschool, learning pod, or homeschool co-op) and Ravencord Inc., a Delaware C-corporation operating the CohortLedger service. By creating an account or using CohortLedger, you agree to be bound by these terms.
CohortLedger is for US-based independent microschool, learning pod, or homeschool co-op operators. To register, you must be at least 18 years old, legally able to enter into a contract, and operating a school that complies with the laws of the US state in which it sits. CohortLedger is not intended for use by large district K-12 systems or licensed daycare and pre-K providers. You may not register on behalf of a school you do not operate or have explicit written authority to administer.
You are responsible for keeping your account credentials confidential and for all activity that occurs under your account. You agree to notify us promptly of any unauthorized use. We may require multi-factor authentication for sensitive operations.
You agree not to:
CohortLedger is offered in three published tiers based on the number of students you have enrolled (not your school’s capacity and not a per-student rate): Community ($39 per month, up to 15 students), Pro ($79 per month, 16 to 50 students), and Studio ($149 per month, 51 to 100 students). Annual billing is offered at ten times the monthly price (two months free). For more than 100 students or multiple schools, contact us for a custom plan.
Subscriptions begin after the 30-day free trial, which requires no credit card. Monthly plans renew month to month and may be cancelled at any time. Annual plans are refundable within 14 days of payment; after 14 days, annual plans are non-refundable but service remains available for the duration paid. We do not pro-rate monthly cancellations.
We may change pricing for future renewal periods with at least 30 days’ written notice. We will not increase prices mid-term on an existing annual subscription.
CohortLedger is software for operators. We are not a payment processor, not a franchise, not a network, not a certifying body, and not an authorized ESA program administrator. We do not move ESA funds. ESA disbursements flow through your state’s designated payment platform. We invoice, track, and document. We do not interpret state ESA program rules on your behalf and do not provide legal, tax, or accounting advice. You remain responsible for your school’s compliance with state ESA program rules and applicable laws.
CohortLedger software, the dashboard, the documentation, and all related design and content are owned by Ravencord Inc. and protected by US and international intellectual property law. You retain ownership of the records you create inside CohortLedger (your roster, your invoices, your attendance entries). You grant Ravencord a limited license to host, process, and display that content for the purpose of providing the service.
CohortLedger is provided on an “as is” and “as available” basis. We work hard to make the service reliable and accurate, but we do not warrant that it will be uninterrupted or error-free, that any specific report meets any state ESA program requirement, or that any deadline tracking will prevent every late submission. You remain responsible for verifying state ESA program requirements and meeting deadlines.
To the maximum extent permitted by US law, Ravencord’s total liability arising out of or related to CohortLedger will not exceed the amount you paid us in the 12 months preceding the claim. Ravencord is not liable for indirect, incidental, consequential, or punitive damages, including lost ESA funds, lost revenue, lost goodwill, or lost data, except where applicable law does not permit such limitation.
You agree to defend, indemnify, and hold harmless Ravencord and its employees, officers, and directors from any claim arising out of your use of CohortLedger in violation of these terms, your school’s non-compliance with state ESA program rules, or your collection or handling of family or student data outside the terms of our Privacy Policy and DPA.
You may cancel your subscription at any time from the dashboard. We may suspend or terminate your account for breach of these terms, including non-payment, misuse, or activity that endangers other schools or families. On termination, you may export your data for a defined period; thereafter we will delete or anonymize records subject to applicable state record-retention rules. See our Privacy Policy for details.
These terms are governed by the laws of the State of Delaware, United States, without regard to conflict of law principles. Any dispute will be brought in the state or federal courts located in Delaware, and the parties consent to the jurisdiction of those courts.
We may update these terms from time to time. We will publish changes here with a revised effective date and notify active operators by email when changes are material.
Email legal@cohortledger.com or write to Ravencord Inc., Brentwood, Tennessee, United States.
